Research Ethics Boards (REBs)

Ethics protocols are reviewed by one of three University of Toronto REBs, based on the departmental or faculty affiliation of the principal investigator, except for the HIV REB. This REB is not department specific and it reviews all HIV/AIDS research, regardless of PI affiliation.

Please review the information below for application instructions and submission deadlines.

Social Sciences, Humanities and Education REB

Chair: Professor Matthew Brower
Research Ethics Manager: Dr. Dean Sharpe
Departments covered: All disciplines in the social sciences, humanities, education (OISE/UT), applied sciences.

Health Sciences REB

Chair: Professor Elizabeth Peter
Research Ethics Manager: Daniel Gyewu
Departments covered: Faculty of Medicine (all departments), IBBME, Nursing, Pharmaceutical Sciences, Social Work, Physical Education & Health, Dentistry, Dalla Lana School of Public Health and Engineering.

HIV REB

Co-Chairs: Dr. Darrell Tan and Mr. Raj Maharaj
Research Ethics Manager: TBD
Departments covered: All HIV/AIDS research from any department and all community-based research brokered by OHTN.

Submission Procedures

Application Material

We now accept electronic submissions exclusively by email (no need to hand in hard copies), for both delegated and full REB reviews for all our REBs (SSH&E, HS and HIV). Please e-mail one electronic copy of your protocol and appendices as a single Word document or a pdf, with appendices pasted in at the end, to new.ethics.protocols@utoronto.ca. Electronic signatures are preferred.

All other submissions, which are not new (e.g., revisions and continuing review submissions), as well as general inquiries, should be sent to ethics.review@utoronto.ca.

We are accepting TAHSN harmonized protocol forms for all studies that have been submitted for hospital REB review. Please e-mail the approved protocol with the approval letter from the hospital, and the University of Toronto TAHSN Cover Sheet.

HIV REB reviews all protocols at full board level but applies proportionate review based on the level of risk.

Guidelines

The new submission e-mail should contain all documents in a single attachment (as a PDF or Word).

Ethics review submissions should normally not include thesis proposals, journal articles, or budgets.

Applicants are advised to refer to the Guide for Informed Consent when preparing information and consent letters/forms.

If applicants are preparing ethics protocol submissions that involve key informant interviews, deception, or participant observation, please refer to Ethical Guidelines on Interviewing Public Personalities, Guidelines for the Use of Deception and Debriefing in Research, or Guidelines for Ethical Conduct in Participant Observation.

All research to be conducted in schools must have administrative consent/permission prior to recruitment. Some school boards, including the Toronto District School Board, require protocol review by their Research Committee before gaining administrative permission. Please contact the school board to be involved with your research for further information.

Submission Deadlines & Important Dates

The deadline for SSHE and HS delegated review is EVERY Monday (or first business day of the week) by 4 pm. Investigators are advised to submit well in advance of their anticipated start date. HIV REB reviews all protocols at full board level but applies proportionate review based on the level of risk.

Investigators are advised to submit well in advance of their anticipated start date.

Dates for Full Board Submissions and Meetings

Upcoming Social Sciences, Humanities and Education REB Meetings


Due Date for full board Submissions Meeting Dates
May 8, 2017 May 17, 2017
June 5, 2017 June 14, 2017
July 10, 2017 July 19, 2017
August 2017 – No full board meeting
September 11, 2017 September 20, 2017
October 10, 2017 October 18, 2017
November 6, 2017 November 15, 2017
December 4, 2017 December 13, 2017
January 15, 2018 January 24, 2018
February 12, 2018 February 21, 2018
March 12, 2018 March 21, 2018
April 9, 2018 April 18, 2018
May 7, 2018 May 16, 2018
June 4, 2018 June 13, 2018
July 9, 2018 July 18, 2018
August 2018 – No full board meeting

Upcoming Health Sciences REB Meeting Dates

Due Date for full board Submissions Meeting Dates
May 26, 2017 June 7, 2017
June 26, 2017 July 11, 2017
August 2017 – No REB meeting
August 25, 2017 September 6, 2017
September 22, 2017 October 3, 2017
October 27, 2017 November 8, 2017
November 24, 2017 December 5, 2017
December 15, 2017 January 10, 2018
January 26, 2018 February 6, 2018
February 23, 2018 March 7, 2018
March 23, 2018 April 3, 2018
April 27, 2018 May 9, 2018
May 25, 2018 June 5, 2018
June 29, 2018 July 11, 2018
August 2018 – No REB meeting

Upcoming HIV REB Meeting Dates

Due Date for submission               Meeting Dates
November 7, 2016 November 14, 2016
December 2, 2016 December 12, 2016
January 6, 2017 January 16, 2017
February 3, 2017 February 13, 2017
March 10, 2017 March 20, 2017
April 7, 2017 April 17, 2017
May 5, 2017 May 15, 2017
June 9, 2017 June 19, 2017
July 7, 2017 July 17, 2017
August 11, 2017 August 21, 2017
September 8, 2017 September 18, 2017
October 6, 2017 October 16, 2017
November 10, 2017 November 20, 2017
December 8, 2017 December 18, 2017

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