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Visiting Scientist Agreement

About This Document

Often professors or other scientists from organizations outside of U of T come to our labs for periods of time for purposes of collaboration or training. In some cases, these collaborations lead to intellectual property that is created using university resources. U of T researchers hosting a visiting scientist are encouraged to have their visitor execute an Visiting Scientist Agreement at the beginning of his/her stay.

This agreement helps U of T carry out its obligations to research sponsors, requires the visiting scientist to abide by the practices and policies of U of T (and the laboratory in which they will be working) and acknowledges that the visiting scientist may be entitled to share in ownership in resulting inventions or discoveries in accordance with U of T‘s Inventions Policy.

Process

All agreements must be reviewed by the Innovations & Partnerships Office (IPO) to make sure they comply with U of T policies, before they are sent to the third party.

The fastest way to get a visiting scientist agreement signed by U of T is to use the standard university template, found below. This will help to reduce negotiation times. To request a visiting scientist agreement:

  • Email IPO at innovations.partnerships@utoronto.ca. Please provide the following in your email:
    1. Your full contact information including your name, department, university affiliation (i.e. faculty, staff, student, etc), email address and mailing address.
    2. A list of all parties involved and complete contact information.
    3. For visitors to U of T, please provide the scientist name, home institution and contact information.
    4. For visits to other institutions by U of T staff, please provide contact information for an appropriate contact at the other institution.
    5. Alert us of any important deadlines.
  • IPO will initiate the negotiation process using the U of T standard template, found below, and will contact external parties well in advance of the proposed visit.

Following the execution of the research agreement, all┬áproject participants will be expected to complete a Confidential Information & Intellectual Property (“CIIP”) Agreement.

Downloads

Visiting Scientist Agreement

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