Amendments & Renewals on a Legacy MRHP – Student PI

Creating new documents (amendments, renewals, etc.) for student protocols that were created prior to October 25, 2017 (“Legacy” protocols”)

PDF Version

Student Protocols created prior to October 25, 2017 (i.e. before the launch of the new system, My Research – Human Protocols) were migrated to the new system with the Supervisor as the applicant. This means that although the student is actually the applicant, the Supervisor will be acting as the “PI”, and the supervisor will see the protocol on their “My Human Ethics Protocols” along with their own protocols.

Because the supervisor is now the de facto applicant, they will need to initiate and submit the future documents on this protocol (e.g. amendment, renewal).

How a Supervisor can submit a new document on a legacy student protocol

  1. Initiate, complete, and submit the amendment/renewal/etc. document themselves.

OR

  1. Initiate the document, forward it to the student for completion, and then submit it after the student has sent it back to the supervisor, AS FOLLOWS:



Step 1 (Supervisor): Designate the Student as a Student PI ASSISTANT

(This will set them up with the role to support the supervisor in the development of protocols in the supervisor’s name)

Log into My Research at http://aws.utoronto.ca/services/my-research-mr/.

Click on:

  1. My Research
  2. Human Research Protocols
  3. PI
  4. Designate
  5. Student Collab/PI Assistant
  6. Click on “Add Designate” and search for the Student. The Student’s access will be active the DAY AFTER the role is assigned.




Step 2 (Supervisor): Create the new document on the existing protocol and forward to the student assistant.

Click on:

  1. My Research
  2. Human Research Protocols
  3. PI
  4. My Human Research Protocols
  5. The protocol number to be amended/renewed/etc. (click on number, not title)
  6. The “Create Amendment” or “Create Renew”, etc. button as appropriate. This will take you to the Identification page of the new document. (If nothing happens when you click on the button, please check that your browser pop ups are not being blocked.)

  1. On the Identification page, click on “Send to Asst. / Collab”. You will see a pop up with a list of your assistants.

  1. Click the name of person to whom you wish to forward the document.
  2. Enter a task deadline date (date when the document will return to supervisor if not completed by student).
  3. Click on “Send to Asst”. The document is now in the Assistant’s MR inbox and they will receive an email notification that it has been assigned to them.




Step 3 (Student): Complete protocol, click Validate, and click Forward to PI.

Log into My Research at http://aws.utoronto.ca/services/my-research-mr/.

  1. Click on Inbox
  2. Drill into Subject (title of protocol) – if nothing happens when you click here, please ensure that your browser pop ups are not blocked.

  1. Click on the Edit This will allow you to complete the document. Please note that for the “legacy” protocols, you do not need to complete the entire protocol:
    • For Amendments, complete sections 0 and 12 (risk level question), and upload a copy of the currently approved ethics protocol and all relevant appendices as a Word or PDF file in section 13.
    • For renewals, complete sections 0, 1, and 12 (risk level question), and upload a copy of the currently approved ethics protocol and all relevant appendices as a Word or PDF file in section 13.
    • If you do not have a current copy of your protocol please contact continuing.ethics.review@utoronto.ca

  1. Once you have completed your entries, go to section 14-Undertaking and click on the Validate button to confirm you have completed the mandatory fields.
  1. When ready to send the protocol back to the PI for submission, click on the “Forward to PI” button. The protocol document will now go the PI’s MR Inbox.




Step 4 (Supervisor): Submit Protocol

  1. Log into My Research at http://aws.utoronto.ca/services/my-research-mr/.
  2. Click on 1) Inbox and 2) Subject (title of HP) to go to Identification page of document.

  1. Click on the Edit button
  2. Go to Section 14-Undertaking

  1. Check the “I have read…” box
  2. Click on Submit. The document has now been submitted to the office of research ethics.

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