Small Research Grant Program (R03)

Notice: Faculty members who are planning to apply for funding are encouraged to login to the My Research Application (MRA) on-line system well in advance of the submission deadline to ensure that there are no problems with your login credentials. The system utilizes your UTORid credentials. The information in the on-line form will be automatically routed to the appropriate internal approvers for review and endorsement. If you encounter problems, please consult the My Research - Application User Guide for additional information or contact the RAISE help desk (416-946-5000,



The R03 grant mechanism will support small research projects that can be carried out in a short period of time with limited resources.

The common characteristic of the small grant is the provision of limited funding for a short period of time. Examples of the types of projects that ICs support with the R03 include the following:

  • Pilot or feasibility studies
  • Secondary analysis of existing data
  • Small, self-contained research projects
  • Development of research methodology
  • Development of new research technology

The R03 Parent Funding Opportunity Announcement (FOA) for investigator-initiated R03 applications can be found at PA-16-162 and articulates the policies and procedures that apply to this grant mechanism.

  • NIH runs three competitions per year for new Open R03 Research Grants (February 16, June 16 and October 16).
  • Other deadlines apply for resubmission/renewal of Research Grants, other NIH research grant programs and for Requests for Applications (RFAs).  Applications in response to RFAs are managed through the University’s Innovations & Partnerships Office.
  • Internal deadlines: 4 business days in advance of the NIH deadline.

UT Information:

  • Our DUNS Number is 259999779
  • Our EIN for NIH applications: 1900002838A2
  • Our Congressional District is 00-000.
  • NIH Indirect cost (overhead) rate: 8% of direct costs minus any equipment, student tuition, research patient care costs, rent, and sub-recipient charges (after the first $25,000).

Resources for applications led by UofT Researchers:

  • University of Toronto Submission Guide found here.
  • Presentation: Introduction to NIH
  • For more information on Avoiding Common Errors on NIH applications click here.
  • NIH Tips for Preparing Your Application Using ASSIST can be found here 
  • Please note these documents are supplemental resources only and the details and instructions for applications is found in the specific  Funding Opportunity Announcement*
  • *** Applicants applying to NIH applications as of December 31, 2017 should access the application by signing-in to ASSIST using their eRA Commons user name and password***

Resources for UofT co-applicants on proposals led by other institutions:

  • University of Toronto Submission Guide for Faculty Applying as a Subaward found here

Submission Process

  • The internal deadline for applications to be submitted to the Research Services Office is 4 business days prior to the NIH submission deadline.  Applications must be submitted through My Research Application (MRA) for department and faculty approval prior to the internal deadline.
  • Please notify the appropriate contact in Research Services Office (see below) by e-mail if you are planning to apply to an NIH funding opportunity.

Help with Application

NIH Grant Application Basics

  • NIH Funding Opportunities and Notices can be found here. Please consult the Parent Announcement, Program Announcement or RFA to confirm that non-US institutions are eligible to apply.
  • Register for NIH newsletters, funding announcements, Podcasts here.
  • NIH has created a series of Podcasts about Grant Writing, Early Stage Investigators and Jump Starting Your Research Program. Access them here.

UofT Contacts

Krista Montgomery ( for UofT faculty appointed within Dalla Lana, Applied Sci & Eng, Dentistry, Forestry, Kinesiology & PE, Nursing, Pharmacy, UTM, and Medicine (last names A-M only).

Jason Darby ( for UofT faculty appointed Architecture, Arts & Science, Law, Rotman, Information, Social Work, OISE, UTSC, Music, and Medicine (last names N-Z only)

Contact Information

Krista Montgomery
Research Funding Manager, US & International Funding | (416) 978-2155

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